Electronic Invoicing

What is an Electronic Invoice?

Electronic invoices, as the name implies, replace the use of paper invoices (used to formalize a transaction by specifying the generated taxes and items). In this way, an electronic invoice is expected to generate many benefits, some of which are the following:

• Greater degree of authenticity of origin (making counterfeiting very difficult).
• Certainty and integrity of the information.
• Being digital, a copy of it has the same value as the original version generated.
• Flexibility to create data structures to control business aspects or transactions that need to be read automatically by systems.
• Environmentally friendly (You never have to print it; just keep the XML file)

So, Electronic Invoicing consists of:

Since 2016, all companies are required to issue Digital Tax Receipts over the Internet (CFDI or Electronic Invoice), but this is not new since the S.A.T had been working for several years with this new digital invoicing format with some companies.

In short, if you are an entrepreneur or intend to be one, you must consider that you are obliged to issue Electronic Invoices over the Internet. Therefore, there are some things you should know:

• Be duly registered with the S.A.T (Tax Administration System).
• If you want to start issuing CFDIs (Digital Tax Receipts over the Internet or Electronic Invoices) you must have your FIEL (Advanced Electronic Signature) and generate a CSD (Digital Seal Certificate).
• You must have a system through which you can issue electronic invoices or use the version provided by the SAT on its portal.
• You must be careful to have your business activity well defined, since this determines that you can issue your invoices correctly and choose the appropriate elements of the invoice. Example:
  • Units of Measure: Piece, Kilogram, Meter
  • Payment Methods

At FIIXCOM what do we have for you in electronic invoicing?

New Companies: We currently have tools for electronic invoicing, such as our "FACTURACIÓN EXPRESS" system where in 3 steps you can issue your invoices quickly and easily. In it, you can register your clients, items, and suppliers, allowing you to issue your electronic invoices without any problem, and importantly, support is free as long as it is related to our systems.

Companies with Existing Systems: If you have a custom-made system and want to incorporate electronic invoicing, we can help or advise you to carry out the process with software tools or libraries developed by us. The process is simple once you have our support.

• We can integrate our stamping modules and our platform for distribution and control of stamps (FIIXCOM WS) into your current system.
• Generate .dll for special stamping (Seal, Seal and Stamp, or Only Stamp, Cancellation)
• Generate a strategy for Bulk Stamping.

Software Integrators and/or Distributors: You can contact us and we can work together using our own tools and special stamping prices thanks to our stamp distribution platform.

Companies with Higher Control Requirements: We also have systems that can adapt to your needs, where we can achieve the goal of invoicing electronically and also efficiently control your business. Whether you use systems that already perform the complex operations and processes of businesses such as:

• Inventory Control
• Cost Control
• Taxes
• Policies
• Point of Sale
• Administration and Reports
• Collections
• Payments
• Banks

What is a stamp?

It is the right to perform an operation through our servers (WS FIIXCOM or FIIXCOM Web Services), whether to issue a CFDI of any kind or to cancel it; these operations have an individual cost, which you can purchase from us.

How much does a stamp cost?

We provide you with the current price table for stamps:

Do you need more help?

We know that if you are new to this subject, it may be difficult to understand even the most basic concepts. We can help you with one of our advisors as we have the necessary partnerships to answer your most frequent questions, whether by phone or in person, and thus resolve issues such as the following:

• Requirements for electronic invoicing
• Precautionary measures
• Fiscal Implications
• Obligations arising from issuing receipts
• Cancellations and their proper use
• New invoicing schemes and supplements such as INE, Payroll, among others
• Modifications to regulations, appendices, and/or changes in invoicing versions
• When am I required to send the electronic invoice and notify the cancellation?

Don’t get tangled up; get advice from us. Most likely, we have a software solution to help you start issuing your invoices quickly and clearly.